Data Protection Information
pursuant to Articles 13 and 14 of the General Data Protection Regulation (DSGVO)
regarding the organisation of conferences by the German Judges’ Academy
The German Judges’ Academy (DRA; hereinafter also referred to as the “controller”) collects and processes personal data of participants, lecturers and conference chairs (hereinafter also referred to as “data subjects”) for the purpose of organising conferences. The following information is provided in this regard:
1. Name and contact details of the controller
German Judicial Academy
represented by the Director Oliver Servas
Berliner Allee 7
54295 Trier
Tel.: 0 65 1 / 93 61 — 0 (switchboard)
Fax: 0 65 1 / 30 02 10
E‑Mail:trier@deutsche-richterakademie.de
2. Contact details of the Data Protection Officer
Data Protection Officer: Olaf Hänisch
German Judges’ Academy
Am Schloß 1
16818 Wustrau
E‑Mail:datenschutz@deutsche-richterakademie.brandenburg.de
Tel.: +49(0)33925897–206
3. General information on data collection and processing
The DRA processes personal data partly on a contractual basis within the meaning of Article 6(1)(b) of the GDPR, and partly on the basis of consent pursuant to Article 6(1)(a) and Article 9(2)(a) of the GDPR.
a) Organisation of conferences and evaluation
The DRA processes personal data of participants, lecturers and conference chairs on the basis of Article 6(1)(b) of the GDPR.
The processing of participants’ personal data is carried out for the purpose of organising the conferences, documenting the training, and for statistical purposes.
The processing of lecturers’ personal data is carried out for the purpose of organising the conferences, evaluating the conference, and settling fees and travel expenses.
The processing of personal data of conference chairs is carried out for the purpose of organising the conferences, evaluating and documenting the training, and for statistical purposes.
The evaluation is forwarded to the relevant organising judicial administration following the conference to serve as a basis for deciding whether the conference can continue in its current form, be discontinued in future, or whether a change in its format is required.
The provision of personal data is not mandatory. The data subject is not obliged to provide personal data. However, the provision of personal data is necessary to enable the conferences to take place. Without the provision of data, participation in conferences is not possible.
The data retention period is generally 10 years, in accordance with statutory retention periods. Once the retention period has expired, this data will be deleted.
b) Health data
The DRA processes personal data relating to physical impairments and food intolerances on the basis of consent in accordance with Article 6(1)(a) and Article 9(2)(a) of the GDPR.
The consent given may be withdrawn at any time. However, this does not affect the lawfulness of the processing carried out on the basis of the consent prior to its withdrawal.
The provision of personal data regarding physical limitations is necessary to enable, where applicable, accommodation in accessible apartments or any assistance that may be required during the stay at the conference venue. The provision of personal data regarding food intolerances is necessary to ensure appropriate catering. The data subject is not obliged to provide this data; however, without the provision of this data, the relevant services cannot be provided.
Data collected on the basis of consent will be deleted immediately after the end of the conference or as soon as consent is withdrawn, whichever occurs first.
4. Rights of the data subject:
The data subject has the following rights in relation to their personal data vis-à-vis the controller, provided the legal requirements are met:
Right of access, Art. 15 GDPR
Right to rectification, Art. 16 GDPR
Right to erasure, Art. 17 GDPR
Right to restriction of processing, Art. 18 GDPR
Right to object to the collection, processing and/or use, Art. 21 GDPR
Right to data portability, Art. 20 GDPR
The data subject also has the right to lodge a complaint with a supervisory authority.
5. Source of data, further information
The DRA obtains some of the personal data directly from the participants, lecturers and conference chairs themselves, or from the respective sending judicial administration during the registration process.
Within the DRA, access to personal data is restricted to those persons entrusted with its processing for the purposes described above.
No automated decision-making takes place at the DRA.
Data Protection Information
pursuant to Articles 13 and 14 of the General Data Protection Regulation (DSGVO)
regarding the organisation of conferences by the German Judges’ Academy
The German Judges’ Academy (DRA; hereinafter also referred to as the “controller”) collects and processes personal data of participants, lecturers and conference chairs (hereinafter also referred to as “data subjects”) for the purpose of organising conferences. The following information is provided in this regard:
1. Name and contact details of the controller
German Judicial Academy
represented by the Director Oliver Servas
Berliner Allee 7
54295 Trier
Tel.: 0 65 1 / 93 61 — 0 (switchboard)
Fax: 0 65 1 / 30 02 10
E‑Mail:trier@deutsche-richterakademie.de
2. Contact details of the Data Protection Officer
Data Protection Officer: Olaf Hänisch
German Judges’ Academy
Am Schloß 1
16818 Wustrau
E‑Mail:datenschutz@deutsche-richterakademie.brandenburg.de
Tel.: +49(0)33925897–206
3. General information on data collection and processing
The DRA processes personal data partly on a contractual basis within the meaning of Article 6(1)(b) of the GDPR, and partly on the basis of consent pursuant to Article 6(1)(a) and Article 9(2)(a) of the GDPR.
a) Organisation of conferences and evaluation
The DRA processes personal data of participants, lecturers and conference chairs on the basis of Article 6(1)(b) of the GDPR.
The processing of participants’ personal data is carried out for the purpose of organising the conferences, documenting the training, and for statistical purposes.
The processing of lecturers’ personal data is carried out for the purpose of organising the conferences, evaluating the conference, and settling fees and travel expenses.
The processing of personal data of conference chairs is carried out for the purpose of organising the conferences, evaluating and documenting the training, and for statistical purposes.
The evaluation is forwarded to the relevant organising judicial administration following the conference to serve as a basis for deciding whether the conference can continue in its current form, be discontinued in future, or whether a change in its format is required.
The provision of personal data is not mandatory. The data subject is not obliged to provide personal data. However, the provision of personal data is necessary to enable the conferences to take place. Without the provision of data, participation in conferences is not possible.
The data retention period is generally 10 years, in accordance with statutory retention periods. Once the retention period has expired, this data will be deleted.
b) Health data
The DRA processes personal data relating to physical impairments and food intolerances on the basis of consent in accordance with Article 6(1)(a) and Article 9(2)(a) of the GDPR.
The consent given may be withdrawn at any time. However, this does not affect the lawfulness of the processing carried out on the basis of the consent prior to its withdrawal.
The provision of personal data regarding physical limitations is necessary to enable, where applicable, accommodation in accessible apartments or any assistance that may be required during the stay at the conference venue. The provision of personal data regarding food intolerances is necessary to ensure appropriate catering. The data subject is not obliged to provide this data; however, without the provision of this data, the relevant services cannot be provided.
Data collected on the basis of consent will be deleted immediately after the end of the conference or as soon as consent is withdrawn, whichever occurs first.
4. Rights of the data subject:
The data subject has the following rights in relation to their personal data vis-à-vis the controller, provided the legal requirements are met:
Right of access, Art. 15 GDPR
Right to rectification, Art. 16 GDPR
Right to erasure, Art. 17 GDPR
Right to restriction of processing, Art. 18 GDPR
Right to object to the collection, processing and/or use, Art. 21 GDPR
Right to data portability, Art. 20 GDPR
The data subject also has the right to lodge a complaint with a supervisory authority.
5. Source of data, further information
The DRA obtains some of the personal data directly from the participants, lecturers and conference chairs themselves, or from the respective sending judicial administration during the registration process.
Within the DRA, access to personal data is restricted to those persons entrusted with its processing for the purposes described above.
No automated decision-making takes place at the DRA.
Information
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